Planning your wedding day is exciting – but let’s be honest, it can also feel overwhelming. With so many decisions to make, it’s easy to get caught up in what’s ‘essential’ versus what’s simply a ‘nice-to-have’. The good news? There’s no right or wrong way to plan your big day. It’s entirely yours to shape.
When it comes to wedding stationery, you can keep it as simple or as detailed as you like. There are some essentials that help keep the day running smoothly, and there are some optional extras that add a little more finesse, but the choice is yours. From the smallest details to the grandest moments, it’s all about what feels perfect for you as a couple.
In this guide to wedding stationery, we take a closer look at which items you need and those which are optional. We also look at when each item of stationery is needed in your wedding planning process.
Before your big day
When it comes to wedding stationery, there are a few traditional essentials to consider – although nowadays, many couples are mixing classic paper with digital options.
Wedding invitations: Without these, your guests won’t know when or where to celebrate with you. Ideally, look at sending your wedding invites around 8 – 12 weeks before your wedding. They should include all key details, including the date, location, time, and how to RSVP. Many couples now opt for digital invitations or RSVP links, making it easier to track responses and save on postage.
Information card: Often included with your invitation, this shares extra details like parking, dress code, or gift preferences. It keeps your main invitation simple while ensuring guests have all the practical info they need. Digital versions can be attached as PDFs or included on a wedding website.
Save the dates: Optional but increasingly popular, digital or physical save-the-dates can be sent by post, email or even via fun e-cards. These are usually sent 6 – 12 months before the big day, letting guests mark their calendars well in advance.
On your special day
Wedding stationery isn’t just about inviting guests – it also helps your day run smoothly and adds personal touches to your celebration.
Welcome sign: A thoughtful touch that greets guests and confirms they’re in the right place.
Order of service: Perfect for formal ceremonies, it keeps everyone informed about the schedule. Digital versions can also be shared via a QR code on the day.
Seating plan: Makes finding seats a breeze. Pair it with table numbers or name cards for easy navigation.
Menus: Placed per table, they inform guests about the meal and add a polished touch. Some couples now share menus digitally or via QR codes, reducing printing costs.
Optional extras
If you want to go the extra mile, consider these fun stationery additions:
- Order of the day signs
- Directional signs (helpful for multi-room venues)
- Cards for gifts or messages
- Guest book
- Table conversation starters or tasks
- Song request cards
- Favour tags
- Kids’ activity packs
- Thank you cards
As mentioned, many of these extras can now be offered digitally, from online guest books to e-thank-you cards, giving you flexibility while staying stylish.
Plan your wedding at Draycote Hotel
As Rugby’s leading wedding venue, Draycote Hotel offers the perfect backdrop for your special day. Our specialist team can guide you through every step of the wedding planning process to ensure every detail is just as you envisioned.
If you’re looking to plan your dream wedding in Warwickshire, please get in touch with us.